Finding First-Rate Event Services
Utilizing event services to give meetings a personalized touch means that planners will have to put on their mediator’s hat if they want to be successful. Coordinating a large body of vendors, each with their own business prospects in mind, to move towards a common goal requires patience and solid communication skills. However, planners must also be able to divorce themselves from the situation long enough to be able to see it from an outsider’s view.

Any diligent BMP wants to pull off the best event possible and, naturally, will become frustrated with any errors that begin to appear in the planning process. Being able to remove oneself from the point of conflict allows planners to see where the problems are stemming from. This perspective also let’s planners see that sometimes, the problem isn’t with what they’re doing; it’s with the company they’re keeping.

Sometimes a vendor or service provider just isn’t working out, and as a result, is throwing off the balance of the entire project. In a case like this, the detriments of the working relationship are outweighing the benefits. Honesty is always the best policy when it comes to these matters; let the vendor know that they’re services aren’t making the grade and perhaps its best to just cut any losses and part ways. That way, the vendor understands the problem and there are no hard feelings on either end. This also opens up the door for planners to fill the void with a new vendor and begin developing a relationship that will have positive benefits into the future.

Developing a team of like-minded professionals begins before even the first call is made. Good research is key and these days, it’s not a complicated process. The Internet is a great way to conduct a preliminary search for local event service providers and it’s also an efficient way to weed out the “maybes” from the “definitely not” list.

A company’s website is a good indicator of whether or not they’re right for you. A website will usually list all the services that the company is prepared to offer, including their usual rates and any special corporate packages they may offer. If a service isn’t listed on the website, then more often than not, the company doesn’t offer it. Planners shouldn’t overlook the quality of the website either. A company website lacking in professionalism might be a red flag.

Since having as much information as possible on local event service providers is pivotal, the team at Meetings & Events San Francisco has designed a comprehensive listing system that cites every major company in the Bay Area under its respective category. We’ve also decided to give editorial coverage to some of the city’s key event service providers as a launching pad to a more in-depth search.

Bay Area Event Services
Meeting planners with a creative edge to their methods are often hard-pressed to find a production team that is capable of constructing and implementing designs that are innovative and aesthetically inspiring. Russel Holt and John Retsky of Got Light? bring a distinct worldview to corporate events, as their combined expertise is drawn from the fields of photography, theater and dance, to name just a few.

As its name suggests, Got Light? specializes in state-of-the-art lighting technology to create unique and inspiring ambience for every occasion. From dramatic uplighting and custom logo project to chandeliers and landscape lighting, this customer service-based company can add visual spectacle to even the most ordinary of venues. If using a facility with minimal interior decoration features, planners should be sure to look into drapery options that Got Light? offers, including velvet and custom-made fabrics.

Got Light? has a reputation for being able to work with just about any venue, from private estates to major San Francisco meeting facilities. Got Light? is a preferred or recommended vendor for a variety of esteemed institutions, including AT&T Park, the Academy of Sciences, the Asian Art Museum, City Hall and the Conservatory of Flowers. Regardless of the facility, Got Light? can transform any space into a world-class event setting.

An important design element planners should be careful not to overlook is the use of audiovisual technology. As the industry’s most successful planners have said, the corporate events fields is becoming increasingly more technology-based. If planners don’t have the time or resources to train themselves to become efficient in the latest technology trends, then they will need to enlist the help of a vendor who specializes in the field.

Anderson AV Rentals is one of San Francisco’s most dependable providers of audiovisual equipment. Anderson’s extensive catalogue includes plasma and LCD displays, front and rear projection screens, DLP projectors, speakers and microphones, ensuring that every event is technologically savvy and relevant. Equipment from Anderson AV Rentals is made by the industry’s top manufacturers, including Yamaha, Panasonic and NEC, guaranteeing clients quality and dependability.

Anderson AV Rentals not only provide top-rate equipment, but also give clients indispensible event production expertise. Their excellent team of dedicated professionals will ensure that communication is kept at an optimum level and that attendees are constantly engaged through graphics and data displays. Making sure the audience leaves with the host company’s messaging is a top priority that the Anderson staff can help planners work towards.

With the high amount of investment that goes into staging a grand corporate event, it’s important that the turnout reaches close to capacity. When planning large-scale events, a planner may need to outsource the PR that’s needed to generate a full house. Public Relations companies are highly recommended, as they have access to media outlets that meeting planners wouldn’t normally be able to penetrate.

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If you have expertise in a particular area relevant to planning meetings and or events, you may submit a 400 to 750 word "how-to" article for possible inclusion in any of our magazines and/or our websites.

If accepted, your submission will be edited for length and clarity. There is no monetary payment if your item is used; instead, you can publicize yourself through a five-line biography with your contact information that will appear at the end of the article.

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